Building Stronger Communities - One Benefit Fundraiser at a Time!
Virtual Events and COVID-19 Update
- COVID-19 has been interesting to say the least.
If you find yourself contemplating a Virtual event, know that we can support you and hundreds of your Patrons participating at home.
- You can offer a Silent Auction, a Live Auction, any number of Raffles, a Paddle Raise, and sign-up Partyboards at this time.
The backoffice is seamless enough to be woven right into your video stream if desired!
- Credit Card payments are accepted online, and we urge you to facilitate a pick up area and time to avoid shipping complexity and cost.
- If you are looking for a Patron experience that is very nearly an attended event, our extended system is perfect.
- Click on a topic below to learn more about TheAuctionEvent.
(If you are a Client today, click Client Login above to Access Your Event Securely)
YES, WE CAN!
- Whether you have months or just days to plan and execute, we have the software, equipment and processes to help you be more successful raising money at your next benefit auction event.
- We handle a lot of things, so you won't have to think about them!
What We Offer
- You can rent our software by itself.
Every aspect is web based - accessible from anywhere you have a performant Internet connection - and on any device supporting a browser. We'll train you via the web ahead of time, and support you by phone during your event. Nothing to download, install, or maintain - ever. Better yet, every software enhancement we make is instantly and transparently available to everyone!
- You can add our comprehensive on site services
We roll up our sleeves to ensure your operational success. We train your volunteers when and as needed. We bring all the hardware required. We print and bring all of our collaterals. We're with you every step of the way before, during, and after your event! We even cover things you wouldn't think of, or wouldn't invest in, for an event you hold just once a year. To keep your costs low so you retain more of the funds you raise, we rely on a number of your volunteers to staff various data entry positions. Simple powerful tools make this both possible, and far less expensive for you.
- Our proven software and processes handle all of your critical bookkeeping and back office paperwork effortlessly!
Are We Experienced
- Fundraising support for 501c(3) charitable organizations has been in our blood since 2008.
Over the years we've engaged with dozens of organizations to host hundreds of successful events.
These organizations come back year after year because their events are highly valued by their Patrons.
When you, and they, know we are operating efficiently, accurately, and with the utmost care behind the scenes, all attention can rightfully focus on the event and purpose at hand.
- "What a Remarkable Benefit Auction" We've written a book available at Amazon. Since our inception, we've been accumulating best practices and offer those as ideas to take your event to the next level -- regardless of the software you use.
- With millions of dollars raised across hundreds of events, dozens of clients, thousands of Patrons, and countless permutations, we are very confident and wish you were on board too!
Whether your group has 500 Patrons attending, or 50, our solution scales to ensure those Patrons are delighted by your accuracy and operational efficiency.
- The proof is in the pudding...
We have many satisfied customers who are always willing to arrange a reference call with you.
Supported Event Activities
- Throughout the years, we've seen a great deal, and have worked those event capabilities into the system. Live, Silent, Paddle Raise, Dessert Dash, Raffles, Wall-of-Wine, Party Boards, General Item Sales, Ticket Sales, etc.
- We're always learning and evolving though, so if there is something unique to your event, there is a good chance we can leverage existing flexibility -- or we'll just research it and build it in!
- Forgot an item? Need another Paddle Raise increment? Want to adjust a Bid Sheet? Need another Paddle? Need another raffle ticket seller? No problem, we'll fix all of those too, on-the-fly.
Your Patrons
- Patrons are a very precious resource we intend to treat like ROYALTY.
Happy Patrons come back again and again!
- They should never have to wait more than a few minutes in a line related to your operations. Our processes are scaled and simplified to ensure that.
- Their bills should be comprehensive and accurate -- available to them before, during, and after the event, without additional support from you.
- Branding your ticket sales, receipts, bid sheets, and paddles is supported as well. These areas are highly visible to your Patrons, thereby elevating your image, and providing Key Sponsor recognition.
Your Volunteers
- Volunteers are the life-blood of your organization.
We work to ensure they don't get burned out. It's music to our ears when they say they "can't wait to help again next year, this was easy!"
- "Because of the things you've provided, we could focus on the intangibles that made our good event, a truly remarkable one."
- Bid Sheets are printed automatically.
- Patron Paddles are printed automatically.
- Receipts are emailed automatically.
- Reports are generated automatically.
- Data entry is minimized, push-button, feedback-intensive, and takes only a moment from anywhere and everywhere at your event.
- Labels, alphabetic registration signage, dessert dash sheets, paddle raise pages, etc. -- all printed automatically.
- Cashiering is automatic, for those Patrons that provided their card during registration. For others, the process to pull up their bill and record another form of payment is both fast and efficient.
Your Data
- Your data is protected in transit, as well as at rest.
Strong authentication practices, the use of HTTPS, encryption, and industry standard PCI Compliant systems, ensure only the right people can access the right information, at the right time.
- Event sites are time-limited, and may be taken off the system entirely, to further secure your data.
- Runtime access before, during, and after an event provides insights into where things stand.
- Exports in the form of Excel and PDF files provide a set of "permanent records" for your group, as well as provide a means to answer unlimited questions you might have (that we didn't think to include in one of our other reports).
- Imports of Patron and Item data from Excel are easy one-step cut-and-paste operations when you elect to prepare for your event outside of our system. You can always work within the simple forms and tools the system offers as well. During the event, we do the latter exclusively.
Contact Us
- If you are interested in further discussions, visit this Contact Us link where you can tell us a bit about what you have in mind.
- We'll contact you personally to discuss your event(s).
Thank you for your interest!
TheAuctionEvent Management Team
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